This article is all about exploring and understanding office 365 migration best practices to make your migration project smooth and avoid the most common mistakes users all over the world does.

Microsoft is one of the world’s leading companies, and that simply gives an idea that there must be millions of users, operating their business through Microsoft’s services worldwide.
Sometimes, there are many challenges that users have to face as Microsoft does not provide any direct solution to them.

Office 365

One such situation is with office 365 migration. Organizations from all over the world find it very challenging to complete the process without facing errors.

Best Practices for Office 365 Migration: Crucial Steps to Follow

Identification of Migration Operation

If you are the admin of your workspace, there are a few things that you need to decide first, like deciding which tenant or domain is moving & where it is moving, working on all your licensing with Microsoft and, then performing an RnD for the following:

  • Which licenses of Microsoft Office 365 our workforce have.
  • Which Microsoft services are they using currently(OneDrive, Outlook, etc).
  • Is your destination platform ready for the migration project?

Build a Master Plan

Once you are done with the prerequisites, invest some time in preparing a master plan that is best suited for your migration project. Making a plan before stating anything is very important.

Making Plans in advance is beneficial because it makes upcoming challenges easy to face later during the data migration. Building a master plan is a key element in best Office 365 migration practices.

Calculation of Data to be Migrated

There is no need to pile up excess data at the destination platform, Cleverly calculate the amount of data to be migrated and then make your plan accordingly. This step helps us to exclude unnecessary data and save valuable time.

Calculation of data to be migrated in advance will also help us find how long our migration process will last. This step will speed up moving of files from one place to another.

Scheduling the Migration Process

When you are all good with the above-mentioned guidelines there, Office 365 migration best practices include making a schedule.

Migration process is time taking for organizations having data in bulk and can take up to weeks or months to complete.
This can affect the usual working of the workspace. To avoid this, you should be ready with a schedule. This way you can run your migration process in non-working hours & the organization does not need to compromise efficiency.

Consider The Best Migration Tool

For any operation there’s a requirement for a specific tool, you need to find a well-developed tool in this process too.
The decision for selecting a migration tool holds a great capacity to affect your migration experience.

If you want to migrate your O365 data please be confident to use this Office 365 to Office 365 Migration Tool as it can perform all the tasks related to migration very easily.

Here are Some of the Best Features of This Tool:

  • Migrate not only emails but also contacts, calendars, tasks, categories & documents.
  • Shared mailbox migration is very well supported.
  • Offer Date-filter for migrating selective information.
  • Allow Delta-migration.
  • Various Office 365 subscriptions are supported.


At last, validate each and every step to monitor if you are going as per your plan or not. If there is any error slipped through the cracks, this step will help you catch and manage that.
Ensuring everything at last, will give you a double check on your operation and make your migration process complete without errors.

Office 365 Migration Best Practices :- Stumbling Block to Avoid

Not informing the end-users about the change

If you perform migration without informing your users, it might be difficult for them to adjust according to the change. 

There are many cases where company takes the decision of transferring their data overnight from one O365 tenant to another, then users face difficulties adjusting according to the changes.

If the company discusses the migration project with its users in advance, they can be prepared for the changes & it won’t take long to adapt to the changes.


After understanding each and every aspect of Office 365 migration best practices, the final verdict is that if you follow the above instructions carefully, you’ll not have to face challenges in your migration process.

The best solution for transferring your O365 data is a migration tool but only after understanding the above practices in depth.

Read Next Blog: 5 Trends That Give Way To Office 365 And SharePoint User Engagement

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